Current BTO Projects

Description: This portfolio oversees various initiatives for campus units that serve and support our students in proving a first-class experience and process.

Benefits: Incrementally replace, renew, fortify and improve the systems and applications used by the students, faculty and administrative staff for the business functions in Financial Aid and Scholarships, Financial Services, Graduate Division, Registrar, Summer Session and Undergraduate Admissions.

Project Sponsor: Hal Stern – Office of the Provost

Program Manager: Jackson Chen

Description: Oracle Student Financial Planning (SFP) software implementation to replace the Financial Aid legacy system FAME with a cloud-based solution.

Benefits: Replacing an outdated system; streamline the financial aid process while improving the experience and outcome for students; Reduce processing costs and speed up workflows for more timely, accurate student aid with more advisory capability; Enable regulatory compliance via expert system-rule automation.

Project Sponsor: Patricia A. Morales (Vice Provost, Enrollment Management)

Project Manager: Barbara Redick

Description: Modernization and integration of UCI student registration and class scheduling systems, providing a much improved, unified user experience for students, faculty, and staff.

Benefits: Replacing a 20+ year old legacy system to enhance user experience and functionality with a modern front-end solution.

Project Sponsor: Patricia A. Morales (Vice Provost, Enrollment Management)

Project Manager: Gayathri Subbiah

Description: Enhanced user experience for students and staff through modernization of UCI’s WebAdmin & Student Access systems; enabling mobile and cross-platform support; improving data access and functionalities

Benefits: The new mobile-friendly, ADA-compliant system streamlines workflows, automates updates, and enhances user experience. Staff gain flexibility with self-managed templates, while an API framework ensures future scalability. The upgrade improves security, reduces IT needs, and boosts satisfaction across students and staff.

Project Sponsor: Patricia A. Morales (Vice Provost, Enrollment Management)

Project Manager: Gayathri Subbiah

Description: Create a new Graduate Enrolled System to aid the student through the enrollment cycle to achieve their degree award. Provide staff with accurate reporting and efficient monitoring.

Benefits: Providing a modern student and staff experience, with enhanced data integrity capabilities, reduction in system risk, and increase in staff efficiency and reduce need for IT support.

Project Sponsor: Jaymi Lee Smith (Vice Provost, Graduate Division)

Project Manager: Barbara Redick

Description: Migrate Financial Services IT’s batch jobs, services, web applications, etc. from the current Solaris servers to on-premise Linux servers. This effort will primarily be a lift-and-shift with changes to accommodate the new environment.

Benefits: Solaris is an older soon-to-be deprecated platform.  The Linux environment is more modern, robust, and secure.  It also allows FSIT systems to become more standard with OIT practices and utilize other services and teams (e.g. Zena job scheduling, POM).  Zena provides job scheduling that can stack with jobs from other teams to streamline multi-team multi-step jobs.

Project Sponsor: Susan E. Rose (Director, Financial Services)

Project Manager: Soo Yang

Description: Summer Session efforts focusing on enhancement projects and Summer Session Operations

Benefits: Replacing an outdated system; streamline processes while improving the experience and outcome for summer students

Project Sponsor: Michael Dennin (Vice Provost and Dean, Office of the Vice Provost for Teaching and Learning )

Project Manager: Frances Newman

Description: Migrate the Summer Session PowerCampus to AWS

Benefits: Will improve application availability and support the implementation of disaster recovery processes; Enhance revenue protection by improving the availability and recovery of the Summer Session PowerCampus application; Apply the same levels of resilience and disaster recovery to migrated services as those of other core ESMS systems.

Project Sponsor: Michael B. Dennin (Vice Provost and Dean, OVPTL)

Project Manager: Sindhu Aithal

Description: Construct an on-premises student data warehouse (SDW) that will be a central repository of student data for student reporting. SDW will consolidate information from existing distributed databases used by various student systems in multiple departments and make it available to central and departmental offices using centrally managed campus reports as well as ad-hoc query tools and other self-service capabilities.

Benefits: Establishing a consolidated SDW will provide the comprehensive, updated, complete, consistent, and accurate collection of student data that is vital for reporting, research, analysis, and analytics. Assembling student data into a separate data mart will provide a number of advantages.

Project Sponsor: Michael B. Dennin (Vice Provost and Dean, OVPTL)

Project Manager: Sindhu Aithal

Description: Migrate the Student Data Warehouse to the AWS Cloud and build SDW data lake

Benefits: Leverage the agility and flexibility of a modern data strategy to increase the velocity of decision making; Reduce redundant data storage, maintenance, and reporting efforts to support fiscal and environmental sustainability goals; Provide high data quality and reliability in the data lake, ensure consistent data usage policies and access controls, improve data discoverability and understanding, comply with data privacy regulations and mitigate security risks by implementing organization wide strong governance practices.

Project Sponsor: Thomas Andriola (Vice Chancellor, Data and Information Technology)

Project Manager: Sindhu Aithal

Description: Using data to support every student in their path to success by transforming our institutional thinking, policies, and behavior, to create a culture of both excellence and equity.

Benefits: Fostering a data culture that enhances the entire student experience through data-driven decision-making. Through the implementation of a community of practice framework, we are empowering all faculty and staff with cutting-edge tools, immersive workshops, and compelling case studies.

Project Sponsor: Thomas Andriola (Vice Chancellor, Data and Information Technology)

Project Manager: Astrud Reed

Description: Replaces the existing housing management systems, OSCAR (Online Student Communities Accounts Receivable) and GFHARMS (Graduate and Family Housing Accounts Receivable Management System), with a new housing management solution.

Benefits: Replace the legacy system with an easy-to-use modern solution and align with UCI’s vision to innovate and lead in the field of higher education.

Project Sponsor: Edgar Dormitorio (Assistant Vice Chancellor, Chief of Staff, Student Affairs)

Project Manager: John Bistline

Description: Implement Cybersecurity Acceleration initiatives to comply with UCOP requirements to strengthen our cybersecurity posture and mitigate potential risks.

Benefits: Ensure cyber security awareness training for 100 percent of location employees; Ensure timely cyber escalation of incidents in alignment with UC Incident response and cybersecurity escalation standards; Ensure identification, tracking, and vulnerability management of all computing devices connected to university networks; Deploy and manage UC-approved Endpoint Detection and Recovery (EDR) software on 100 percent of assets defined by UC EDR deployment standards; Deploy, enable, and configure multi-factor authentication (MFA) on 100 percent of campus and health email systems in conformance with established UC MFA configuration standards.

Project Sponsor: Thomas Andriola (Vice Chancellor, Data and Information Technology)

Project Manager: Noel Perera

Description: Beall Applied Innovation is replacing an existing publication research portal with an enhanced Ai-enabled system providing more comprehensive and intuitive search capability, using the latest available technology.

Benefits: Transform intellectual property management by implementing a modern integrated enterprise-wide system Wellspring Sophia; Automate integrations and data processing, minimize manual work arounds; Centralized reporting to produce Federal Reports and reports required per Regents Policy 5105; Marketing module (CRM) will accelerate comprehensive IP Commercialization services maximize licensing returns to achieve UC(s) impact goals; Enables inventor 24/7 access to their personal portfolio.

Project Sponsor: Carolyn Stevens (Managing Director, Beall Applied Innovation), Caise Anne Kelly (Director, Beall Applied Innovation)

Project Manager: Tim Harris

Description: At UCI, we are creating innovations every day, and this initiative seeks to support and encourage these efforts. As part of Work Reimagined 2.0, every UCI employee is encouraged and empowered to voice ideas that will boost efficiencies in their department, unit, or school.

Benefits: Ideas that can/may provide any of the following – Dollars Saved, Costs Avoided, Time Saved, and Revenue Generated.

Project Sponsor: Thomas Andriola (Vice Chancellor, Data and Information Technology)

Project Manager: Michael Ni, Tim Harris

Description: Implementing a custom application framework on the ServiceNow Platform for campus units to modernize their internal and external business processes.

Benefits: By tailoring solutions to each unit’s unique needs, this framework enhances efficiency, streamlines workflows, and delivers measurable benefits across all operations.

Project Sponsor: Kian Colestock (Associate Vice Chancellor, Chief Information Officer)

Project Manager: Jason Dulaney

Description: Providing tools and education that enable safe and responsible adoption of AI at UCI.

Benefits: There are many including enhanced security and privacy, realized cost savings, equitable access, content creation and writing assistance, providing data analysis and insights, and many others.

Project Sponsor: Thomas Andriola (Vice Chancellor, Data and Information Technology)

Project Manager: Sarkis Daglian, Max Garrick

Description: Beall Applied Innovation is creating a new Innovation Portal using the latest AI and Amazon Web Services technologies.  The Goal is to bring all UCI publications, patents, and public research into a single source of knowledge for BAI. The AI will facilitate matching industry opportunities with researchers and institutional knowledge using natural language queries to reveal greater insights.

Benefits: UCI will be able to quickly and easily identify knowledge and expertise within the UCI community through artificial intelligence analysis of the extensive library of UCI publications, patents, and research in the UCI community.  The Portal will aid in finding new insights into the extensive portfolio of research and researchers at UCI, creating opportunities, connections and synergy for UCI and industry.

Project Sponsor: Errol Arkilic, Chief Innovation Officer and Executive Director, UCI Beall Applied Innovation and Stuart Mathews, Director, Industry Alliances, UCI Beall Applied Innovation

Project Manager: Tim Harris