Roles & Responsibilities
Provost Office and/or Executive Committee
- Provides Governance of the BTO organization
- Approves projects for BTO to manage; decides which ones not to manage
- Serves as final escalation / decision point for major issues
- Assigns Project Sponsor / delegation of authority
- Kept informed on major project progress
Project Sponsor
- Provides executive level (VC/VP) oversight with delegation of authority from the Provost
- Oversees the development of the project goals
- Serves as escalation point for major project issues and decisions working with BTO and the Provost
- Serves as Chief Project Supporter to the user community
BTO Office
- Ensures that all projects under its authority are being run in an optimal way
- Monitors and reports on each project’s budget and any major variances
- In coordination with project sponsor, hires Project Managers and supports the PM’s building of the project team
- Develops project Guiding Principles, charter, budget, and plan templates
- Defines project roles and responsibilities for each project
Project Manager
- Accountable for Project Success (Scope, Schedule, Budget)
- Recruits and manages the Project Team to ensure project goals are met
- Ensures that the project team issues are addressed or escalated as appropriate; escalated rules should be developed for each project
- Manages Project Change Order process for project impacting changes
- Ensures that a fully scoped project plan is built and updated
Project Team Functional / Technical / OCM
- Focuses on contributing to the project objectives
- Builds expertise in the appropriate areas of the project
- Serves as functional and technology specialists to get the project done
- Serves as liaisons back to respective user communities for communications and validation of decisions
- Builds cross team/campus collaboration to ensure a workable solution